Policies

Oregon Science Fiction Conventions, Inc. (OSFCI) Code of Conduct

 

OSFCI does not tolerate discrimination or harassment of any kind, including but not limited to physical assault, battery, deliberate intimidation, stalking, inappropriate language or unwelcome physical contact. This policy applies to any attendee’s interactions with fellow con-goers, program participants, hotel employees, and guests of the hotel, including panel discussions.

Be respectful of and courteous towards others. Attendees are expected to understand that one needs to ask before touching and that “no” means “no”. If someone says “no” or “go away”, an attendee’s business with that person is done.

Violation of this policy can result in action by the convention committee ranging from warnings to having the violator’s badge revoked with no refund, and the decision of the event chair is final. Action by the convention in no way precludes the injured individual or the hotel from pursuing whatever remedies, civil or criminal, they see fit.

After the event, OSFCI may take further action, including banning the violator from further events.

Please note that other behaviors, including but not limited to destruction of hotel property, can also result in the actions described above.

A copy of the procedures for enforcement of this code are available on the OSFCI web site at http://osfci.org/code-of-conduct-2/

OSFCI Statement of Inclusiveness

OSFCI strives to create welcoming and safe places for all to celebrate their fandoms – at our events, at our planning meetings, and in our online communities. We welcome all who are willing to welcome others.

WEAPONS POLICY

OryCon does not allow real weapons either as part of a costume or for everyday convention wear. Examples include, but are not limited to, real firearms, ammunition, tasers, pepper spray, or other real weapons.

The OryCon committee and staff have the final say on what items require peace-bonding or removal to safe storage.

 

PROPS POLICY 

Safety 

We reserve the right to inspect and reject any prop and/or device at any time. Violation of this policy in part or in whole may lead to your removal from the convention by convention staff and/or from the hotel by hotel security or local authorities.

Banned items:

  •             Functioning projectile weapons, devices, or toys, including items meant to be thrown (See information for disabled projectile weapons below.
  •             Firearms or projectile items that look like real or functioning weapons from 10 feet away
  •             Live steel
  •             Props made of metal
  •             Potentially dangerous props which are not part of a bona fide costume
  •             Props wide or long enough to inhibit hallway traffic

The OryCon committee and staff have the final say on what items require peace-bonding or removal to safe storage.

 

Peace-bonding: 

Any item or prop that could be used as a weapon, could be dangerous, or appears to be dangerous (even if it’s not), must be peace-bonded. Peace-bonding is an agreement to carry your prop safely and requires signing an acknowledgement of the requirements of safe carry. A staff member will attach a peace-tie to your item which signals to all staff that your item has been reviewed.

 

Purchased items:

If you buy a prop in the Exhibits Hall or Artist Alley, remember to get it peace- bonded, if needed. Also, exhibitors occasionally sell a few things that you can’t carry around the con at all, like live steel swords. If you buy one of these, you need to immediately take it off-site or to your hotel room. 

Where? Peace-bonding will be conducted in the Operations Office, Room 252. 

 

Examples of items requiring peace-bonding: 

  • Any prop or device that resembles a weapon from any genre 
  • Toy sword made of foam 

 

Prop conduct: 

  •             Do not brandish or wave around props 
  •             Do not point or aim props at anyone 
  •             Prop firearms must have a highly visible orange tip 
  •             Props must always stay holstered, slung, or sheathed, except while posing for photos 

 

Special exception for disabled projectile items: Projectile items which do not violate any other aspect of the banned items lists are allowed only if they are, or have been made, permanently non-functional. “Permanently” means it is not possible to repair or restore the item to functionality. In most cases, this means the item must be filled with glue and all moving parts rendered immobile. This decision is at OryCon’s sole discretion.

Violations

Any violation of this policy may result in a warning, temporary convention suspension, temporary or permanent membership revocation, up to and including legal action, at OryCon’s discretion.

Changes

This policy may be changed at any time at our sole discretion. The most current version of this policy will be on the OryCon website, https://42.orycon.org/policies/. Our code of conduct is available at http://osfci.org/code-of-conduct-2/. Printed copies will be provided in the operations office. 

Child Policy

  • All children must be registered with the convention, and all children purchasing memberships must be accompanied by an adult.
  • Children ages 5 and under are admitted to the convention without charge and will be issued a badge that must be kept with the child (or a nearby diaper bag, for example) rather than with one of the parents. The child must be under the supervision of an adult, or in the official Child Care Area, at all times. If a young child is found unattended, he or she will be delivered to the Child Care Area and the responsible adult(s) will be billed.
  • Children ages 6-12 are admitted at half the adult price. Children over the age of 10 may operate independently as long as they cause no problems. Those not capable of operating responsibly on their own must be kept under adult supervision or taken to the official Child Care Area. Children 6-10 need to be under the supervision of someone age 16 and up.
  • All children 12 or under must be under direct adult supervision after 8 PM. Children 8 and over may work as convention volunteers, but those ages 8-11 may do so for no more than 4 hours per day. Those ages 12-16 may do so for no more than 6 hours per day.
  • WAIVERS FOR MINORS:

 

Smoking Policy

  • Smoking allowed in designated areas only.
  • Vaping is considered smoking for purposes of this policy.  Vaping is allowed in designated areas only.

 

Party Policy

What is a party? Any event held in hotel space where:

  • Fliers are posted
  • Public invitations are given out (verbally or written)
  • If Convention Committee or Hotel Security deems it to be a party.
Rules:
  • A member of OryCon must register the party with OryCon Hotel Liason. This person will be responsible to see that the rest of the rules are followed in their party.
  • The list of parties will be handed off to the OryCon Party Coordinator at con.
  • Responsible individual must not be under the influence of alcohol.
  • A contact list for individuals responsible for each party must be given to the OryCon Party Coordinator prior to the event.
  • If alcoholic drinks are served ALL members must show valid identification.
  • Responsible individual must attend their party during party hours, or if needed, leave someone connected with them in charge with a way to be contacted if they are required to be somewhere else.
  • No alcoholic drinks in other hotel or convention space. All alcohol must remain in the party room.
  • Comply with all hotel rules and Oregon state law. If you do something that gains the attention of the hotel (noise complaints, smoking, etc.) then the person or persons responsible for the room and party are responsible for any fines or legal problems that may arise.

 

Photo Policy

  • By entering the OryCon convention space, members consent to video and/or audio recording by both OryCon staff and other event attendees.
  • Visual recording includes both photography and videography.
  • Some convention spaces or events will prohibit or restrict visual and/or audio recording; signs will be posted indicating such restrictions.
  • For the purpose of visual recording, OryCon event spaces are not public. Attendees may ask photographers and videographers to not be specifically recorded; however, unintentional or non-specific recording is likely due to the nature of the convention. People have a reasonable expectation of privacy and the right to control visual and audio recording in their hotel rooms.
  • When stopping for photography in a hallway, please be brief and do not block the flow of hallway traffic. Be aware that a flash or other light source may interfere with event activities.
  • OryCon will only accept submissions if they include an explicit statement from the owner of the work giving OryCon permission to reproduce, publish, and distribute the work for the purpose of promoting OryCon. Submissions must be sent in the form of links to online galleries (Flickr, YouTube, Photobucket, Facebook, etc.). Attachments will be ignored. Please send all submissions to photos[at]orycon.org.

 

Signage Policy

Signs my be attached to vinyl walls with blue painters tape only.

 

Pet Policy

While we appreciate that this hotel is pet friendly, all nonservice animals are not to be brought into function space. This includes suites that are being utilized for programming. This is for the safety and comfort of all our members. When not in function space please follow all rules set by the hotel and local laws. This includes leash laws and cleaning up after your pet.